Cloud Payroll Software: A Complete Guide for Singapore Businesses

When it comes to choosing cloud payroll software Singapore, the real challenge is not a lack of payroll management tools—it's finding the right one that fits your company’s current needs and fulfills local regulatory requirements such as CPF contributions and IRAS reporting. 

Many organizations struggle with mismatched systems that promise efficiency but deliver complexity. However, you can ditch the payroll headaches and focus on cloud software that prioritizes scalability, compliance, and user experience, making your payroll process one less thing you have to worry about as an HR professional. 

Let’s walk you through the necessary information while deciding which cloud payroll software Singapore you should be using. 

What is cloud payroll software Singapore?

Cloud payroll software is an online system that allows organizations to streamline and manage their payroll processes online; no installation of software is needed. It's like having an assistant that performs calculations for salaries, taxes, and deductions precisely to comply with local regulations.

As opposed to traditional payroll systems, cloud systems provide real-time data, scalability, and advanced security features that allow companies to access payroll data remotely and automate processes of managing workers.

This software is most valuable to companies seeking to reduce human payroll mistakes, increase compliance, and improve operating flexibility.

What are the benefits of cloud payroll software Singapore?

When you're choosing cloud payroll software Singapore, here are some benefits that can make a real difference:

Compliance with local laws and regulations

With cloud payroll software Singapore, you can stay compliant with ease and not have to worry about keeping up with CPF, MoM reporting, and tax regulations. Cloud payroll systems automate these processes, ensuring you always abide by standard practices.

Real-time payroll processing and accuracy

Cloud payroll software Singapore gives you the accuracy you can count on. With real-time payroll processing, you’re sure that salary payments and tax deductions are accurate. This means fewer errors and less stress for you.

Security and data protection

Your payroll data is sensitive, so it needs robust protection. Cloud payroll software Singapore, like Omni, offers advanced security measures like encryption and multi-factor authentication to keep your data safe; this is a better option than traditional methods. 

Omni implements an AES-256 encryption standard (the same as what banks use) to protect the transmission of data to our site. Our servers are located in physically secure, ISO 27001-certified data centers, and we apply end-to-end encryption to ensure maximum protection of your employee data.

Scalability and flexibility

As your Singapore business expands, your payroll system should too. Cloud payroll software allows you to scale easily, so you don't have to worry about investing in new hardware or software while your company grows or even when you outsource your payroll. 

With Omni, whether you’re a small business or a large enterprise, our payroll scales with your team. And yes, it supports multiple entities and cross-border setups too.

"What differentiates Omni is how tailored it is to Southeast Asian market needs. The platform's flexibility and the team's responsiveness have been crucial in supporting our growth journey. As we look toward expansion into US and UK markets, we're confident that Omni will continue to evolve with us."
— Derek Tan, Head of HR at Milieu Insight

See how: Milieu Insight Runs 85% Faster Multi-Country HR Operations with Omni

Cost effectiveness and efficiency

If you’re out to save time and money, great cloud payroll software will help you automate tasks and eliminate the need for hardware maintenance. You get to have faster operations and also reduce costs. This means more resources for what really matters—the employees and the company. 

Choosing the Right Cloud Payroll Software Singapore

Now to the heavy lifting, you’re in the final stage of deciding which cloud payroll software Singapore is good for your business; use these tips: 

1. Key features to look for

Local compliance tools

Your chosen cloud payroll software Singapore must understand the local laws in Singapore and be able to automate your payment to reflect those laws. 

Integration capabilities

Think about all the systems you use—HR, accounting, attendance tracking, and leave management. Choose cloud payroll software Singapore that can integrate with these seamlessly; with it you'll save time and reduce errors.

Ease of use & employee self-service

A user-friendly interface is non-negotiable, but it's not just about you. Your employees should be able to access their payslips, update personal details, and manage leave requests easily through an employee self-service portal. This not only keeps them in the process but also takes some of the workload off the HR team.

Designed with an easy-to-use interface, Omni encourages quick adoption and easy integration into your daily operations, minimizing training time and disruptions to productivity.

Real-time reporting and analytics

Being able to see payroll summaries, tax reports, and workforce insights at a glance is crucial when it comes to choosing your cloud payroll software Singapore. Real-time data helps you make informed decisions quickly, whether it's about budgeting or staffing; this makes sure you’re not in the dark about your payroll management.

2. Evaluate customer support and onboarding

Don’t lower your standards on onboarding and customer support when choosing your cloud payroll software Singapore; ensure selected vendors offer strong local customer support. 

You need a tool that understands Singapore's payroll and compliance requirements inside out. This expertise will help you navigate any challenges that may arise during use.

Also, take note that your software should provide comprehensive training resources and tutorials to make the transition smooth. Some vendors offer personalized onboarding assistance, making sure the system is tailored to your business needs from day one. It gives you the confidence that you're in good hands and that your payroll operations will run efficiently from the start.

Our award-winning support team is readily available to guide you through necessary software updates, resolve issues, and ensure compliance with Singapore’s payroll requirements so that you can focus on your business and initiatives that truly matter. 

3. Pricing and cost transparency

You need clarity and transparency when you’re considering pricing for cloud payroll software in Singapore. Start by checking the pricing structure—look for details on subscription fees, support costs, and any additional charges for updates or extra features. 

Any extra fees can add up quickly, so be certain to review what's included in the base price. Some cloud payroll software Singapore, for example, includes a flat fee per employee, but others may include add-ons like compliance tools or reporting capabilities as additional fees.

Apart from the cost, evaluate the cost-effectiveness of the software based on your business requirements and size. Small businesses may like low per-user pricing models, while big businesses may like scalability and premium features, especially when they need payroll software for multiple companies.

To guarantee the cloud payroll software Singapore satisfies your budget requirements and also benefits your payroll operations, consider the total cost of ownership, including maintenance costs, training expenses, and potential downtime fees.

Download our payroll system implementation checklist to keep you on track! 

Top 3 Cloud Payroll Software Singapore

Ready to choose the right solution? Here are the top 3 cloud payroll software Singapore options trusted by businesses.

Omni HR

Designed for modern, growing businesses in Singapore and across the APAC region, Omni offers comprehensive cloud payroll software built for companies managing teams across multiple countries. 

Multi-country payroll and compliance

Omni supports payroll processing in over 10 countries, including Singapore, Malaysia, and other APAC regions. With built-in support for multi-currency payment and integration with local tax systems, Omni ensures accurate, cross-border payroll each time. 

From CPF contributions and IR8A submissions to MOM-aligned reporting, Omni takes the stress out of Singapore payroll compliance. Country-specific payroll calculators and automated tax filings mean you can reduce manual work while ensuring compliance with local regulations. 

“Payroll calculations that used to take three to five working days can now be done in half the time with Omni.”
— Tengku Mohaizad, Group Head of HR Asia, Inspire Brands Asia

See how: Inspire Brands Asia saves up to USD$60,000 annually with Omni! 

Employee self-service

Our employee self-service portal gives your team easy access to payroll essentials. Employees can view digital payslips, update personal and bank information, and manage tax forms, all without going through HR.

‍

Customizable approval workflows route changes to the right person, while integrations with your team’s favorite tools like Slack make manager approvals effortless.

Payroll integration

Omni seamlessly integrates with accounting software like Xero and time-tracking tools, allowing payroll data to flow effortlessly between systems. No more relying on manual data entry and disconnected workflows.

Learn more about Omni’s integrations!

Real-time payroll reporting and analytics

Omni goes beyond simple payroll processing with its real-time reporting capabilities that empower HR and finance teams to monitor key metrics and make informed decisions every step of the way. 

Aside from tracking payroll costs, Omni provides insights into pay equity and compensation trends to help businesses ensure fairness and compliance, in alignment with the new Workplace Fairness Bill in Singapore.

With monthly payroll reports, Omni ensures that payments are made accurately and necessary contributions such as CPF, taxes and other deductions are deducted correctly, helping teams verify that everything is in order before payments are processed. 

Swingvy

Next up on the list for cloud payroll software Singapore is Swingvy. Designed for SMEs, Swingvy offers an integrated HR and payroll platform that simplifies payroll processing.

It automates payroll calculations, CPF reporting, and IR8A submissions, ensuring compliance with MoM and IRAS regulations. Swingvy also integrates seamlessly with accounting software like Xero, streamlining workflows and reducing administrative tasks. 

With its user-friendly interface and mobile accessibility, Swingvy makes payroll management efficient for Singaporean businesses.

Payboy

Payboy stands out as another leading cloud payroll software Singapore, designed specifically to meet the needs of local businesses, but it can also serve as payroll software for multiple companies. 

They are an IRAS-approved vendor supporting the Auto-Inclusion Scheme (AIS), which means they ensure compliance with CPF contributions and MOM reporting, making it ideal for businesses in Singapore.

Beyond compliance, Payboy offers a unified HR system that includes leave management, claims processing, attendance tracking, and shift scheduling—all accessible via a user-friendly mobile app. 

For businesses managing multiple entities or diverse workforces, Payboy’s customizable features simplify payroll processing for part-timers, independent contractors, and hourly employees. 

Make the Switch to Cloud Payroll Today

As we’ve highlighted, cloud payroll software Singapore offers a range of benefits, from streamlining payroll processes to ensuring compliance with changing regulations. By moving to a cloud-based solution, you are not only saving time but also gaining greater flexibility, accuracy, transparency and control over your payroll management.

‍

With Omni, you get a comprehensive solution built for businesses like yours. Trusted by many Singaporean businesses, Omni helps to: 

• Automate payroll processing to save time and reduce errors.
• Ensure compliance with automated CPF, IR8A submissions and more.
• Giving your team instant access to payroll essentials through employee self-service portals.
• Track payroll costs, pay equity, and compensation trends to make informed decisions.
• Seamlessly integrates with accounting software and time-tracking tools for smooth data flow. 

"Omni’s highly adaptable and customizable HRIS empowers us to easily manage our distributed workforce across existing and future countries of operation. The intuitive interface and automated workflows streamline our processes, saving us time and minimizing errors. I wholeheartedly recommend Omni to any HR team seeking a scalable solution for their growth journey."
— Lovely Tan, Philippines Country Head of People, Qashier

Learn how: Qashier boosts payroll processing speed by 4x with Omni!

Make the switch to Omni today and discover how it can help you save time, reduce payroll costs, and ensure payroll accuracy and compliance. Book a demo with our team today to learn more.