Enterprise HRIS Solutions

With enterprises operating on a large scale and consisting of complex systems, HR data storage and HR management become a hassle.

You’re probably very well aware of the HR complexities that come with expansions across departments, regions, and functions—including time tracking, ununified pay structures, multiple locations, remote work environments, difficult workflows, labor laws, and compliance requirements.

If you run an enterprise using a legacy system, it may perform original functions. However, it won’t have the features that simplify these complexities and support scalability and flexibility, unlike modern technologies. That’s precisely why you need a modern enterprise HRIS solution. They automate processes, support scaling, and offer visibility.

As a result, the market for HRIS solutions has boomed in APAC, also given the economic growth and developments in virtual technology. Cognitive Market Research states that “Asia Pacific held the market of around 23% of the global revenue… and will grow at a compound annual growth rate (CAGR) of 6.7% from 2024 to 2031.”

Read on to understand the role of HRIS solutions and how and why to implement them in your enterprise.

What is an enterprise HRIS solution?

An HRIS, short for Human Resources Information System, is a centralized software system built for the storage, processing, and management of HR processes, employee records, employee performance, leave management, benefits distribution, reporting and analytics, employee self-service, and recruitment processes.

Supporting large-scale HR and payroll operations

An enterprise HRIS solution like Omni supports your large-scale payroll and HR operations smoothly and helps you make data-driven decisions. To elaborate, an enterprise HRIS solution allows you to set up workflows and customize functionalities to align with your business workflows and needs. As such, you can configure fields, forms, and workflows to your liking.

Role-based access and enterprise-grade security

Omni’s enterprise HRIS solution allows HR teams to customize access controls to grant employees of different levels access to the data they need (depending on their roles). Access control features promote enterprise-grade data security, as highly confidential information and sensitive employee information (like banking details) are protected with robust encryption protocols such as AES-256.

For example, the system includes single sign-on (SSO), two-factor authentication, GDPR compliance measures, and built-in audit trails and reporting features that simplify compliance monitoring. Additionally, Omni adheres to ISO-27001 certified security standards to ensure consistent protection and governance of employee data. These measures prevent unauthorized access and breaches while supporting regulatory compliance. 

Integration with existing systems

Enterprise HRIS solutions streamline processes via seamless integrations with third-party apps and platforms within your enterprise, such as messaging apps like Slack and Microsoft Teams, international payroll platforms like Xero, recruitment systems, and training programs.

By syncing your data, information is reflected in real-time across platforms, relieving your HR teams of manual data entry tasks. Your enterprise HR solution should also have integration capabilities that accommodate future systems, supporting continued scaling as your business grows.

Global compliance and regulatory support

Most importantly, your company needs an enterprise HRIS solution that supports global compliance. This helps you stay up to date with labor laws in every country you operate in. 

Key compliance features include: 

• Alerts for tax form submission deadlines and regulatory updates.
• Compliant payroll processing and tax reporting.
• Secure data storage for compliance purposes.
• Visa timeline management and certification tracking. 

What are the challenges faced without an enterprise HRIS solution?

Understanding the challenges that you’ll face running an enterprise without an adequate HRIS solution helps you determine if such a platform is needed and why.

Disjointed data

When data is scattered across departments and tools, managing, tracking, and retrieving it is a highly inefficient process. Manual work requires entering the data multiple times and involves a risk of error. Not to mention, it makes producing reports time-consuming, as employees need to pull data from multiple sources.

This is one of the challenges that an enterprise HRIS solution like Omni overcomes by consolidating and automating data. It centralizes all HR data so that it reflects and gets updated in real time, and the automation renders it accurate.

"Having a single source of truth has definitely improved the accuracy of our data and reporting."
— Shux M., Chief People Officer at Endowus

See how: Endowus Increased Data Integrity with Omni

Regional compliance risk

When you run an enterprise with multiple locations across several regions, this complicates compliance. After all, you have to comply with international and local labor laws that apply to each region for your workers.

A single payroll process for all won’t do. Instead, you’ll have to mind different tax regulations, labor laws, and payroll requirements across these regions. Naturally, navigating these complexities comes with a compliance risk, which means potential legal action and penalties.

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With an enterprise HRIS system like Omni that offers multi-country payroll, staying compliant across regions becomes effortless. It supports multiple payroll processes and payment structures, keeps you informed about labor law updates and form deadlines, and streamlines routine compliance audits. 

Manual, inefficient process

HR leaders already know how time-consuming and costly manual processes can be, fro payroll processing and time tracking to onboarding and performance reviews. Without automation, these tasks not only disrupt workflows and slow down operations, but they also create frustration across departments, especially in remote or fast-growing environments, due to their inconsistent employee experience. 

Omni’s automated workflows put your HR on autopilot so you can focus on what matters most. Take Inspire Brands Asia, for example, a leading health and fitness group managing hundreds of employees across Southeast Asia. By automating time tracking, payroll processing, and performance reviews, they were able to unify their processes across countries and cut manual work drastically, enabling the HR team to focus on growth and employee engagement, boosting retention by 20%. With Omni’s all-in-one enterprise HRIS solution, Inspire Brands Asia was able to create a consistent employee experience from day one. 

Learn more about Inspire Brands Asia’s success!

Poor employee experience

As you scale your team, relying on manual processes can quickly overwhelm your team. When HR is busy with data entry, endless paperwork, and repetitive tasks, employees can feel the impact through slow response times, delayed approvals, and limited access to their own HR information.

This administrative overload leaves little to no room for HR to focus on strategic initiatives like career development programs, engagement activities, and strategic planning. Instead, employees are left waiting for basic requests to be fulfilled, creating frustration and a fragmented experience.

With an enterprise HRIS solution like Omni, your employees get a self-service portal that puts them in control, allowing them to update personal information, submit leave and expense requests, access payslips, and track approvals anytime. This seamless access not only reduces delays and frustration but also creates a consistent employee experience.  

Enterprise HRIS Solution Implementation Process

Implementing an enterprise HRIS solution means seamlessly integrating it into your current workflows and processes so that it starts realizing value quickly. Understanding each step of the implementation process helps you prepare, set expectations, and ensure a smooth transition. Here’s what you need to know: 

Timeline for enterprise onboarding

When investing in HR transformation, a low or poorly managed implementation defeats the purpose. That’s why Omni provides a clear, structured onboarding timeline, assisting you through every phase from data migration to employee training. 

Most enterprise implementations are completed within weeks, depending on factors like: 

• The size of your workforce
• Data volume and complexity
• Compliance and security requirements
• Any customization you need

Role of implementation managers and dedicated local support

A successful implementation relies heavily on having the right team. Omni ensures you have direct support by assigning an implementation manager who partners closely with your HR team throughout the process. 

This collaborative approach ensures that your needs are prioritized, questions are resolved quickly, issues are anticipated before they arise, and local nuances like compliance requirements across Asia Pacific are timely addressed.

Omni’s support has been recognized for excellence in helping enterprises like yours achieve smooth, timely adoption. With regional teams and resources that work according to your time zone, you can count on proactive guidance and help whenever you need it.  

Data migration, testing, and go-live support

Data migration can be challenging, especially due to the risk of missing or duplicate information. Thankfully, ensuring that your data is clean and organized beforehand and coordinating with your vendor helps.

Omni’s team guides you through a step-by-step data preparation process to ensure accuracy and completeness during the migration. 

Before your employees start using your new HRIS, Omni guides you through a testing process to ensure everything runs as expected. When you’re ready to go live, your dedicated customer support manager is there to help, so you’re never left to figure things out alone. And because Omni has been recognized as the easiest-to-use enterprise HRIS solution, your employees can get up to speed quickly and feel confident using the platform.

Ongoing account management and success tracking

Implementation of an enterprise HRIS solution goes beyond go-live. The next step is to ensure that there are regular updates and for your internal teams to fix any issues. 

Omni’s dedicated account management team works with you to provide regular check-ins and system updates and support future integrations as your HR needs continue to evolve. 

Partner With a Platform that Grows With You

Choosing the best enterprise HRIS solution is crucial for maintaining compliance, increasing efficiency, and driving business growth.

With Omni’s award-winning modules, you’ll eliminate the inefficiencies of manual processes that plague many enterprises. Omni frees HR teams from administrative cycles by automating the entire end-to-end employee lifecycle—from recruitment and onboarding to employee engagement and payroll—allowing you to redirect your time to strategic work that directly impacts your bottom line.

Designed specifically to support every aspect of your business, Omni ensures you meet all local labor laws and regulations. Our comprehensive platform offers an intuitive and fully customizable experience that integrates with your team’s favorite tools, such as Slack and Google Calendar, for a seamless and timely adoption.

Why businesses choose Omni

If you’d like to learn more about how Omni’s enterprise HRIS solution automates the entire employee lifecycle, saving People leaders from administrative tasks and increasing organizational innovation, book your product tour with our team today.