The easiest way to share, approve and track expenses

Expense management in HRIS (Human Resources Information System) is software that automates employee expense submissions, approvals, and reimbursements with direct integration to payroll. Omni's expense management system includes customizable expense policies, mobile receipt capture, multi-level approval workflows, multi-currency support for 80+ currencies, custom expense forms for project tracking, and automated expense-to-payroll integration—eliminating manual expense report consolidation and data entry errors.

Yes, Omni's expense management system allows you to create multiple expense policies with custom spending limits, eligible categories, and reimbursement rules. You can assign different policies by department, job level, location, or individual employee. Each policy can specify category-specific limits, receipt requirements, and approval thresholds.

Yes, Omni's expense management system supports expense submission in 80+ currencies. Employees can submit expenses in the currency they actually paid, and the system automatically converts amounts to your home currency for consolidated tracking and reporting. This is particularly valuable for companies with teams traveling across Asia Pacific or managing international expenses—employees claim in local currency while finance sees everything in a single currency for budget analysis.

Yes, Omni's expense management system allows you to customize expense submission forms to capture any information your business needs. Add custom fields for project codes, cost centers, client names, department IDs, campaign references, or any other data points you need to track. When employees submit expenses, this information is captured and available in reports—allowing you to analyze spending by project, client, or any other dimension important to your business.

Omni's expense management system supports customizable approval workflows including single-approver (direct manager only), multi-level approvals (manager then finance), or conditional routing based on expense amount or category. You can configure automatic approval for amounts below a threshold while requiring additional sign-off for larger claims. Approvers receive notifications, can review receipts and details directly in the system, and approve or reject with one click from desktop or mobile.

Omni's expense management system integrates directly with Omni's payroll module. When expenses are approved, they automatically transfer to the next payroll cycle for reimbursement—eliminating manual data entry and consolidation. Finance teams can review approved expenses before payroll processing, and the system maintains audit trails showing which expenses were included in each payroll run. This integration reduces payroll processing time by 75% and eliminates costly data entry errors.

Yes, Omni's expense management system allows you to configure custom fields on expense submission forms to capture project codes, cost centers, client names, or any other tracking dimensions. Once captured, you can generate reports showing spending by project, department, cost center, or any custom field you've configured. This gives finance teams complete visibility into where money is being spent and helps with project profitability analysis and budget allocation.

Yes, Omni's expense management system includes flexible permission settings that allow designated users to submit expenses on behalf of other employees. This is particularly useful for executive assistants submitting expenses for executives, HR managers handling expenses for new hires, or finance teams processing batch expenses. Permissions control who can submit on behalf of others while maintaining audit trails showing who submitted each expense claim.