Singapore Payroll Software Guide: Pricing, Features & Integration (2025)

For any business operating in Singapore, payroll isn't just about paying employees; it's about accuracy, efficiency, and strict adherence to local regulations. The right payroll software can be a game-changer, streamlining what can often be a time-consuming and complex process. It can help you avoid costly errors, ensure compliance with evolving statutory requirements, and free up your HR team to focus on strategic initiatives.

However, the Singaporean context demands specific considerations. Beyond general payroll functionalities, businesses must factor in seamless integration with local systems, like CPF contributions, and the software's ability to handle the nuances of the Employment Act. This guide gives you everything you need to confidently choose the best payroll software in Singapore, helping you quickly find the right solution to meet your needs and keep your business compliant.

Learn more: Payroll Singapore Reference Guide: Everything You Need to Know

What to look for in your payroll software in Singapore?

Choosing the right payroll software in Singapore is a critical decision for any business. It directly impacts your efficiency, compliance, and employee satisfaction. 

As you evaluate your options, focus on these key features and considerations to ensure you select a solution that meets your specific needs:

Core Features to Consider

Payroll calculation

This is the heart of any payroll system. Look for software that can accurately and efficiently calculate gross pay and various deductions (like employee contributions to benefits), income tax withholding, and any bonuses or allowances. The system should also handle different pay frequencies (e.g., monthly, biweekly).

Omni supports payroll processing in over 10 countries, including Singapore, Malaysia, and other APAC regions. With built-in support for multi-currency payment and integration with local tax systems, Omni ensures accurate, cross-border payroll each time. 

CPF (Central Provident Fund) and other statutory contributions management 

Singapore's CPF is a mandatory social security savings scheme. Your payroll software must automate CPF calculations for both employer and employee contributions, generate CPF submission files, and facilitate seamless electronic submissions.

CPF Calculator

Compliance with local tax regulations

The software should comply with all regulations set by the Inland Revenue Authority of Singapore (IRAS). This includes generating accurate tax forms (like IR8A) for employees, handling tax directives, and supporting electronic filing with the IRAS.

Easy to use & employee self-service portals

Top payroll software in Singapore by default should be user-friendly but also allow employees to access their payslips, update personal details, and manage leave requests easily through an employee self-service portal. This not only keeps them in the process but also takes some of the workload off the HR team, improving employee satisfaction.

Designed with an easy-to-use interface, Omni encourages quick adoption and easy integration into your daily operations, minimizing training time and disruptions to productivity.

Reporting tools

Robust reporting is essential for both internal and external purposes. The software should generate detailed and customizable payslips, accurate tax forms, and comprehensive audit reports for compliance and analysis.

Leave and attendance management integration

Integrating payroll with leave and attendance management systems streamlines processes and ensures accurate pay calculations based on hours worked and leave taken.

Cloud vs. On-Premise Solutions

These days, your organization will have the option to choose between solutions hosted in the cloud or in on-premise servers. Each option comes with pros and cons, which you’ll need to consider:

Cloud-based software

Cloud payroll software Singapore is hosted by the vendor and accessed over the internet.

Read next: Cloud Payroll Software: A Complete Guide for Singapore Businesses

On-Premise Software

On-premise payroll software in Singapore is installed on your company's servers.

Choosing the right option

The best choice between cloud and on-premise solutions depends on your company's size, budget, IT capabilities, data security requirements, and long-term goals. Cloud solutions are often preferred for their flexibility and scalability, while on-premise solutions may be considered by organizations with stringent security needs and the resources to manage them.

What to consider when finding payroll system integration?

Payroll system integration is not just a nice-to-have—it's a critical factor that can significantly impact the efficiency and accuracy of your payroll process.

Manual data entry, where information is transferred by hand from one system to another, is a major source of errors. These errors can lead to incorrect paychecks, tax calculations, and financial reports. For example, if employee hours are entered manually into the payroll system after being tracked in a separate time-tracking system, there's a high risk of mistakes.

Also, integration automates data transfer, freeing up HR and payroll staff from time-consuming manual tasks. This allows them to focus on more strategic activities, such as talent management and employee relations. It also speeds up the payroll cycle, enabling faster processing and payment.

Payroll system integration also provides a holistic view of employee data. HR and finance teams can access and analyze information from different sources (HRIS, payroll, accounting) in one place, leading to better decision-making and reporting.

Learn more about Omni integrations!

Common types of payroll system integrations

HRIS (Human Resources Information System)

Integrating with your HRIS allows for seamless transfer of employee data, such as personal information, job titles, and leave balances, to the payroll system. This eliminates the need to manually enter this information, reducing errors and saving time.

Accounting software

Integrating with accounting software streamlines financial reporting and reconciliation. Payroll expenses are automatically transferred to the accounting system, ensuring accurate financial records.

Time and attendance systems

Integrating with time off and attendance systems automates the transfer of employee work hours and leave data to the payroll system, ensuring accurate pay calculations and reducing the risk of errors related to manual time entry. 

Top payroll software in Singapore, like Omni, allows businesses to automate leave entitlements according to MOM's leave policies, including annual leave, sick leave, maternity/paternity leave, and childcare leave. 

API and customization options

Application Programming Interfaces (APIs) allow for more flexible and customizable integrations. They enable you to connect the payroll system with other applications that may not have pre-built integrations. This is important if you have niche or industry-specific software.

The ability to customize integrations is essential to ensure a perfect fit with your specific business needs. This might involve customizing data fields, workflows, or reporting formats.

What are the pricing models for payroll software in Singapore?

Choosing the right payroll software in Singapore involves not only evaluating its features but also understanding its pricing structure. Here's a breakdown of common pricing models and key factors to consider:

Subscription-based: This is the most prevalent model, where you pay a recurring fee (monthly or annually) to use the software. The fee often depends on the number of employees.

Per-employee pricing: You pay a fee for each employee processed through the payroll system. This model can be cost-effective for smaller businesses but may become more expensive as your workforce grows.

Flat-rate fees: A fixed fee is charged regardless of the number of employees. This model is less common but can be suitable for businesses with a very stable workforce size.

Find the perfect pricing plan for your business!

Factors affecting pricing:

• Number of employees: As mentioned, many models are tied to employee count. The more employees, the higher the subscription fee or total cost.
• Additional features: Advanced features like multi-country support, advanced reporting, automated tax filing, and integration with other HR modules (e.g., performance management) often increase the price.
• Customer support and maintenance costs: Factor in the cost of customer support, training, and software maintenance. Some vendors offer different support tiers with varying prices.
• Training and implementation fees: There might be one-time fees for software implementation, data migration, and employee training.

Free trials vs. subscription plans

Many vendors for payroll software in Singapore offer free trials or demo versions of their software. This allows you to test the software's features and usability before committing to a paid plan.

Read our guide: Evaluating HR Software: Demo and Selection Process

Long-term costs

When assessing the total cost of ownership, consider not only the initial purchase price or subscription fees but also the long-term costs associated with software updates, scalability, and ongoing customer support.

Step-by-Step Implementation Process

1. Planning and preparation

Define project scope: Clearly outline the goals and objectives of the implementation, including the specific features and functionalities you need.

Establish a project team: Assemble a team with representatives from HR, payroll, IT, and any other relevant departments.

Develop a detailed plan: Create a comprehensive project plan with timelines, tasks, responsibilities, and milestones.

Data audit: Conduct a thorough audit of your existing payroll data to identify any inaccuracies or inconsistencies that need to be addressed before migration.

2. Data migration (moving employee and payroll data from old systems)

Data mapping: Carefully map the data fields from your old system to the new payroll software in Singapore.

Data cleansing: Cleanse and validate your existing data to ensure accuracy and completeness before migration.

Phased migration (optional): For larger organizations, consider a phased migration, starting with a pilot group of employees.

Data validation: Thoroughly validate the migrated data in the new system to ensure accuracy and completeness.

3. Customization and integration with existing tools

Software configuration: Configure the payroll software to match your company's specific payroll policies, pay schedules, and benefits plans.

System integration: Integrate the new payroll software with your existing HRIS, accounting software, and time and attendance systems.

4. Training for HR and payroll teams

Comprehensive training: Provide comprehensive training to your HR and payroll teams on how to use the new software.

Role-based training: Tailor training to the specific roles and responsibilities of different team members.

Ongoing support: Ensure ongoing access to training materials and support resources.

5. Go-live support and troubleshooting

Go-live plan: Develop a detailed go-live plan, including a timeline, roles and responsibilities, and a communication strategy.

Parallel run (optional): Consider running payroll in both the old and new systems in parallel for a period to validate the accuracy of the new system.

Post-go-live support: Ensure the vendor provides adequate support during and after the go-live phase to address any issues or questions that may arise.

Streamline this process with our free implementation checklist! 

Support during implementation

Emphasize the importance of vendor support during the implementation phase. A knowledgeable and responsive vendor can significantly reduce the risk of errors and ensure a smooth transition. Maintain clear and consistent communication with the vendor throughout the implementation process.

Omni’s award-winning support team is readily available to guide you through necessary software updates, resolve issues, and ensure compliance with regulatory requirements according to your timezone so that you can focus on your business and initiatives that truly matter. 

Timeline for implementation

The timeline for implementing payroll software in Singapore can vary depending on factors such as the size of your organization and the complexity of your payroll requirements, the level of customization needed, and the vendor's implementation process.

A typical implementation can take anywhere from a few weeks to several months. Potential challenges that can extend the timeline include data migration issues, system integration difficulties, and delays in customization or testing.

Choosing the Best payroll software in Singapore Vendor

Features and functionality 

• Does the software handle all your payroll requirements, from basic salary calculations to complex bonus structures, allowances, and deductions? 
• Does it manage CPF contributions, IRAS reporting, and other Singapore-specific statutory obligations accurately? 

Consider your current needs and your future growth.

Integration capabilities

• Can it integrate with your HRIS, accounting software (like Xero or QuickBooks), and time and attendance systems?

This avoids manual data entry, reduces errors, and streamlines workflows.

Customer support and service

• Do they offer training and onboarding? 
• Is their support team knowledgeable about Singaporean payroll regulation

Evaluate the vendor's support channels (phone, email, chat), response times, and availability. 

Pricing

• Understand the pricing model (per-employee, subscription-based, etc.) and all associated costs (implementation, training, support, updates). 
• Ensure it aligns with your budget and scales with your business growth.

Vendor reputation

• Research the vendor's reputation in the industry.

• Look for online reviews, case studies, and testimonials from other businesses, especially those in Singapore, to gauge their reliability and service quality.

By using this checklist and carefully comparing vendors, you can make an informed decision and choose the best payroll software in Singapore for your organization.

Selecting the Ideal Payroll Software for Your Singapore Business

Choosing the best payroll software in Singapore is crucial for maintaining compliance, increasing efficiency, and driving business growth.

‍With Omni, you get a comprehensive solution built for businesses like yours. Trusted by many Singaporean businesses, Omni helps to: 

• Automate payroll processing to save time and reduce errors.
• Ensure compliance with automated CPF, IR8A submissions and more.
• Giving your team instant access to payroll essentials through employee self-service portals.
• Track payroll costs, pay equity, and compensation trends to make informed decisions.
• Seamlessly integrates with accounting software and time-tracking tools for smooth data flow. 

"Omni’s highly adaptable and customizable HRIS empowers us to easily manage our distributed workforce across existing and future countries of operation. The intuitive interface and automated workflows streamline our processes, saving us time and minimizing errors. I wholeheartedly recommend Omni to any HR team seeking a scalable solution for their growth journey."
— Lovely Tan, Philippines Country Head of People, Qashier

Learn how: Qashier boosts payroll processing speed by 4x with Omni!

Make the switch to Omni today and discover how it can help you save time, reduce payroll costs, and ensure payroll accuracy and compliance. Book a demo with our team today to learn more.