Best HR and Payroll Systems for Mid-Sized Companies in Singapore

Between 2021 and 2023, the Ministry of Manpower (MOM) received an average of about 670 complaints per year against employers who failed to issue itemized payslips on time or at all. Similarly, in 2024, about 11,000 employers on the Inland Revenue Authority of Singapore (IRAS)’s Auto-Inclusion Scheme (AIS) missed the filing deadline.

These figures show that many businesses in Singapore are still struggling with basic payroll requirements, often due to manual processes or outdated systems. In a highly regulated environment like Singapore, HR and finance teams need more than a payroll tool with general functionalities. They need an HR payroll system Singapore that efficiently handles key statutory requirements like the Central Provident Fund (CPF), Skills Development Levy (SDL), and IRAS.

This guide explains what to look for when choosing an HR and payroll tool in Singapore and highlights top tools that ensure efficiency, accuracy, and localized compliance.

Why Mid-Sized Companies Need a Modern HR Payroll System Singapore

Running payroll and other HR activities manually may work for small teams. But as your business grows, so do compliance demands and employee needs. Payroll calculations become more complex, tax regulations evolve, and employees expect faster and more transparent processes. A minor oversight can lead to fines, dissatisfied employees, and delayed payments. This often leaves HR teams overwhelmed, spending time correcting mistakes instead of focusing on strategic work.

An HR payroll system Singapore eliminates that chaos by ensuring:

Increased efficiency

An effective HR payroll system Singapore must automatically calculate accurate salaries and ensure timely payouts with minimal manual effort. This automation helps businesses significantly reduce errors, meet critical deadlines, save time, and minimize the risk of compliance penalties and employee dissatisfaction. It also reduces the administrative burden on HR teams, encouraging them to focus on strategic tasks rather than just payroll.

Compliance

In Singapore, staying compliant with the Employment Act, CPF contributions, IRAS submissions, and MOM guidelines is non-negotiable. But manually updating HR and payroll systems to reflect evolving labor laws can be time-consuming. You risk applying outdated policies, missing crucial deadlines, and incurring penalties. 

A modern HR payroll system Singapore relieves your business of this burden by setting your compliance on autopilot. It automatically updates and adapts new laws and calculates all statutory payments according to stipulated rates. These tools also have built-in compliance checklists and localized templates to help you meet Singapore reporting and documentation standards. 

Additional reading: Global Payroll Compliance: How to Manage Multi-Country Payroll

Reporting & Analytics

Rather than manually scouring spreadsheets, a modern HR payroll system Singapore provides instant access to clear dashboards showing payroll costs and salary changes over time. It auto-generates customizable payslips, tax forms, and comprehensive audit reports for compliance and analysis. This real-time visibility helps HR and finance teams spot payroll trends early, track labor expenses, forecast budget accurately, and make informed decisions based on accurate insights.

Learn more: How Modern HR Data Analytics Software Drives Strategic Talent Alignment

Seamless Integration

An effective HR payroll system Singapore seamlessly integrates with your existing HR, accounting, and leave management systems to consolidate payroll, invoices, employee data, and other vital information in one centralized database. This unified setup eliminates data silos and allows HR teams to monitor, access, and analyze payslips, tax reports, and other important information easily without juggling multiple tabs and paperwork. Ultimately, the reduced dependency on multiple disconnected tools also reduces the risk of fraud and data breaches.

Localized support

A modern HR payroll system Singapore is specifically designed to match the laws, statutory regulations, and business practices of the country. These systems support calculations for CPF contributions, SDL, and overtime rates and consider national holidays in line with MOM guidelines. Many also provide multilingual support, typically in English and Mandarin, and integrate with major Singaporean banks to ensure timely, accurate, and secure salary payments.

Additionally, HR tools like Omni HR provide access to support teams who understand Singapore’s labor laws and filing requirements. They’re readily available to guide you through software updates, resolve issues, and ensure compliance so you don’t have to grapple with complex regulations on your own.

Read next: Singapore Payroll Software Guide: Pricing, Features & Integration (2025)

Why Omni HR is the Ideal HR Payroll System for Singapore Companies

If you’re a mid-sized company in Singapore scrambling to manage payroll requirements, multi-country operations, or planning regional expansion, Omni HR delivers the localized compliance and scalability you need.

Unlike legacy systems, Omni is built specifically for Asian businesses, with deep Singapore compliance features embedded into every workflow. Here’s what sets Omni apart from the other HR payroll system Singapore: 

Automated compliance that actually works

Omni handles CPF contributions, SDL, and IRAS submissions for a seamless tax filing process. Our system automatically generates the necessary IR8A forms, monitors MOM guidelines, and updates in real-time as regulations evolve, so you never miss a deadline.

Access my free CPF calculator

Multi-country payroll for regional expansion

If you’re looking to expand beyond Singapore, Omni supports compliant payroll across 190+ countries with localized tax calculations, multi-currency payments, and statutory contributions tailored to each market. Whether you’re managing employees in Malaysia, Hong Kong, Indonesia, the Philippines, and beyond, Omni is right there, ensuring accuracy and compliance as you go.

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Employee self-service portal and mobile app

With Omni’s self-service portal and mobile app, reduce HR workload by empowering employees to handle routine tasks on their own. Employees can easily view and download payslips, submit leave requests, and update personal details without needing HR intervention. This not only improves employee satisfaction but also frees your HR teams to focus on strategic initiatives.

"By having systems like Omni in place, our employees can be more resourceful and know exactly where to find the information they need."
— Roxanne McGovern, Chief Culture Officer at NightOwl Consulting

Advanced reporting and analytics

Instead of manually filtering through spreadsheets, Omni provides real-time dashboards showing payroll costs, salary trends, workforce demographics, tax filings, and headcount reports. 

You can also customize reports to track what matters most, forecast HR budgets, and make data-driven decisions with confidence. 

Full HRIS suite: Leave, performance, recruitment, and more

Omni is more than just payroll; it’s a complete HR operating system. Manage your entire employee lifecycle from recruitment (with built-in ATS), onboarding with e-signatures, attendance tracking, performance management with customizable review templates, leave management, and comprehensive document management, all in one platform. 

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Best HR and Payroll Systems for Mid-Sized Companies in Singapore

Below, we explore the best HR and payroll systems Singapore so you can decide which is the right fit for you:

1. Omni HR

Omni HR is an all-in-one HR platform designed for Asia’s fast-growing companies. Unlike generic systems, Omni combines deep Singapore compliance with the scalability to support regional operations across 190+ countries, making it ideal for businesses expanding beyond Singapore. 

Key features:

• Handles compliance like CPF, SDL, AIS submissions, and IR8A form generation.

• Localized tax calculations and multi-currency support.
• Recruitment, onboarding, time tracking, performance management, leave management, and document management in one. 
• Employee self-service and mobile app to view payslips, submit leave requests, and expense claims on the go. 
• Real-time reports and analytics for payroll costs, workforce trends, and audit-ready reports.
• Seamless integrations with Slack, Google Calendar, Xero, and more. 

Check out Omni’s integrations

Omni HR pricing: Starts from $3 per employee per month. Find the perfect pricing plan for your budget.

Best for: Mid-sized companies in Singapore needing robust local compliance, full HRIS capabilities, and the flexibility to scale as they grow.

2. Swingvy

Swingvy is a user-friendly HR payroll system Singapore that makes it easy for businesses to onboard, pay, reimburse, track, and support employees. It’s built to automate HR workflows and processes from leave to payroll, so you can focus on growing your business. 

Key features:

• Automate salary calculations and payslip generation with mobile access.

• Time-tracking and attendance.
• Manages employee claims and expenses through mobile submissions, multi-currency support, and bulk expense processing. 
• Smooth compliance with local statutory requirements like IRAS tax filing, CPF, SDL, and SHG-SINDA contributions.
• Integrates your payroll and accounting with Xero, and also connects your company calendar to Google, Outlook, or iCal for seamless business workflows.

Swingvy pricing:

• Payroll: S$4.25 per employee/month
• Time: S$2.55 per employee/month
• Premium: S$4.25 per employee/month

Swingvy also offers a free trial and charges a one-time account setup fee. 

Best for: SMEs in Singapore looking for an uncomplicated yet feature-rich HR tool with payroll integration.

3. Payboy

Payboy is one of the best HR payroll system Singapore that handles all HR tasks, including payroll processing, leave management, shift scheduling, and time tracking. It also has an intuitive user experience and supports digital claims submission and payslip generation.

Key features:

• Automated payroll calculations, CPF contributions, IRAS tax filings, SDL claims, and payslips.
• Employee self-service portal that supports applying for paid time off, checking leave balances, and leave request approvals.
• Track attendance and assign workers based on availability.
• Set claim policies for different roles and easily approve them.
• Integrates with accounting tools like Xero, QuickBooks, and Financio. 

Payboy pricing: Pay-per-use monthly subscription plan

Best for: Singaporean businesses seeking a modern, mobile-friendly HRMS and payroll.

4. QuickHR

QuickHR is an HRIS and payroll software offering a comprehensive suite of tools for payroll, leave management, expense claims, attendance, and employee databases, to deliver a smooth, unified experience. Its features include:

• Automates payroll runs, including salary calculations and statutory deductions, to stay compliant with local laws.
• Manages leave requests, tracking, and approvals.
• Integrates with every HR process, including claims, leave, attendance, and staff scheduling.
• Multilingual itemised payslips for cross-cultural teams
• Fully compliant with the latest MOM, CPF, and IRAS regulations.

QuickHR pricing: Starts from $5 to $15, depending on your chosen plan.

Best for: Companies needing a highly secure, compliant, and flexible HR, payroll, and attendance system.

5. HReasily

HReasily is an HR payroll system Singapore that helps businesses automate HR management, including payroll, leave, claims, and attendance. Its features include:

• Automates HR processes with a streamlined cloud-based platform to enable HR teams and employees to handle payroll tasks on the go.
• Self-service platform to apply and approve leaves, claims, receive payslips, and clock in and out anytime, anywhere.
• Multi-country coverage in Thailand, Singapore, Hong Kong, Malaysia, Indonesia, and Cambodia.
• Automates salary payment, tax withholdings, statutory contributions, and payslip generation for regulatory compliance.
• Auto-generates detailed reports of payroll, attendance, and HR data for audits, trend forecasting, and cost management.

HReasily pricing: Full suite starts at $10 per employee.

Best for: Companies that manage cross-border teams in Southeast Asia.

How to Choose the Right HR Payroll System Singapore

With so many HR and payroll systems available, selecting the perfect fit for your business can be challenging. To help you cut through the clutter, use this checklist to be sure you’re making the right choice:

• Ensure the system is fully compliant with Singapore regulations, including CPF, SDL, IRAS AIS, and other MOM requirements.
• Check if the HR payroll system Singapore automates payroll calculations, including overtime, bonuses, allowances, and statutory deductions.
• Be sure the system automatically updates to reflect changes in Singapore labor laws and statutory contribution rates.
• Ensure the HRIS and payroll software have employee self-service features for managing payslips, leave, claims, attendance, and profile updates independently.
• Confirm that the tool is easy to use with minimal training to enable faster adoption.
• Check whether it integrates payroll seamlessly with other key systems, such as accounting, leave, time and attendance, and other HR tools you already use.
• Check if it offers localized support, timely responses, and experts who understand the Singaporean legal landscape.
• Ensure the tool has reporting and analytics for cost breakdowns, salary information, and compliance insights.
• Verify it secures employee data with protective measures like encryption, secure cloud hosting, and the Personal Data Protection Act (PDPA).
• Confirm if the HR payroll system Singapore can grow with your business to handle increased headcounts and workloads as your team expands.

Choosing the Best HR Payroll System in Singapore for Mid-Sized Teams

If you’re a mid-sized company in Singapore, fragmented HR tools and manual payroll workflows no longer suffice, especially when you’re dealing with local nuances like CPF, Form IR8A, IRAS submissions, SDL, multi-entity payroll, and more. The right HR payroll system in Singapore isn’t just about digitizing HR; it’s about achieving accuracy, compliance, and team efficiency at scale.

While platforms like Swingvy, Payboy, QuickHR, and HReasily support core HR needs, Omni delivers a unified HR and payroll experience built for both Singapore compliance and regional expansion. From automated CPF rate updates and IRAS-ready reporting to multi-country payroll and advanced workflows, Omni removes the administrative load so your team can focus on people, not your to-do list.

If your mid-sized company is ready to upgrade from disconnected systems to a future-proof HR and payroll foundation, Omni offers the reliability, compliance assurance, and scalability your team needs. Book a demo with our team today to find out more. 

Frequently Asked Questions

1. What is an HR payroll system and why does my mid-sized company need one?

An HR payroll system in Singapore is a comprehensive software platform that automates payroll processing, employee management, and compliance with local regulations such as CPF, SDL, and IRAS submissions. 

Unlike basic payroll tools, it integrates leave management, performance reviews, recruitment, and attendance tracking into one centralized system. Mid-sized companies in Singapore need this as manual processes become unsustainable as teams grow. An automated HR and payroll system eliminates these errors, saves time, and ensures compliance.

2. Can Omni HR handle payroll tax Singapore and multi-country payroll simultaneously?

Yes. Omni HR manages both Singapore payroll tax compliance and multi-country payroll operations simultaneously. For Singapore, our platform automates CPF contributions, SDL calculations, IRAS AIS submissions, and IR8A form generation with real-time regulatory updates. For regional expansion, Omni supports compliant payroll across 190+ countries with localized tax calculations, multi-currency payments, and statutory contributions, making it ideal for mid-sized companies scaling across Asia-Pacific.

3. How does HRIS and payroll software simplify leave, performance, and recruitment management?

An HRIS and payroll software like Omni HR consolidates all HR functions into one platform. Employees can submit leave requests through self-service portals, managers approve with one click, and balances update automatically while staying MOM-compliant. 

For performance management, set up customizable review templates and automate review cycles. For recruitment, Omni's built-in ATS posts jobs to multiple boards, tracks candidates, and streamlines onboarding with e-signatures, all integrated with payroll for seamless employee setup.

4. What is the difference between a basic payroll app and a full HR payroll system?

A basic payroll app handles only salary calculations and payslips. In contrast, a full HR payroll system Singapore like Omni HR offers complete HRIS functionality (recruitment, onboarding, time tracking, performance, leave, documents), advanced compliance automation with real-time updates, multi-country capabilities, seamless integrations with accounting and communication tools, advanced analytics, and scalability. 

For mid-sized companies managing 30-200+ employees, a full system eliminates administrative burden and enables HR teams to focus on strategic initiatives rather than manual data entry.

5. Is my employee data secure in an HRIS payroll system?

Yes. Reputable HRIS payroll systems use bank-level security measures, including AES-256 encryption, ISO 27001-certified data centers, PDPA alignment, role-based access controls, and complete audit trails. 

At Omni HR, we protect your sensitive employee information with these enterprise-grade security protocols to ensure your data remains safe and compliant with Singapore's regulatory requirements.

6. Can an HR payroll system integrate with my existing accounting software?

Yes. Most modern HR payroll systems integrate seamlessly with popular accounting platforms. These integrations automatically sync payroll data, expense claims, and employee costs to eliminate double data entry, reduce errors, and keep financial records up-to-date. Omni HR integrates with Xero, Slack, Google Calendar, and other essential business tools at no extra cost.