The Complete FinTech Onboarding Checklist for Asian Businesses

Running a FinTech company in Asia means navigating strict regulatory oversight, data protection and privacy laws, and fast-paced product cycles. A single mistake in your FinTech onboarding process can quickly lead to: 

• Compliance risks with regulators such as Singapore's MAS, Hong Kong's SFC, Malaysia's BNM, and the Philippines' BSP.
• Higher employee attrition due to inconsistent onboarding experiences.
• Lower productivity level as new hires aren't fully prepared.
• Weak data security if PDPA, GDPR, or other local data protection laws aren't followed.
• High audit risk if onboarding records do not meet internal risk frameworks or regulatory standards.

This is why your onboarding process checklist needs to be quick, simple, thorough, and compliant.

The Employee Onboarding Checklist for FinTechs in Asia

We've create this free onboarding checklist for FinTechs operating across Asia. Whether you're a scaling fintech Singapore startup or scaling across the region, this checklist covers everything you need to know from regulatory compliance and cybersecurity protocols to role-based training and audit-ready documentation.

This FinTech onboarding checklist helps you:

• Track HR and compliance tasks - Ensure employment contracts are signed, statutory contribution enrollments are complete across multiple Asian markets, and work authorization is properly verified.
• Manage regulatory and risk requirements - Guide your compliance team through mandatory training requirements, ethical declarations, and regulatory acknowledgements.
• Organize your IT and security setup - Ensure secure access provisioning, device protection, authentication protocols, and regional data privacy compliance.
• Map training milestones - Organize product onboarding, compliance certifications, and clear performance expectations for the first 90 days.
• Structure buddy/mentor support - Ensure your new hires receive guidance on expectations, protocols, and team collaboration from the start.
• Never miss critical onboarding documents - Track every document new hires need to sign, acknowledge, or complete before they start.

Use this checklist as a comprehensive guide to ensure that all your teams, whether that be HR, Compliance, IT or Risk, are on the same page and nothing falls through the cracks during the onboarding process.

Why FinTechs in Asia Need Onboarding Checklists

For HR teams:

Ensure new hires are compliant with local labor laws, enrolled in the correct statutory contributions, and has valid work permits.

For compliance and risk teams:

Standardize regulatory training documentation, and audit trails across all new hires and roles.

For IT & security:

Enforce least-privilege access, cybersecurity protocols, and data protection compliance across all systems.

For new hires:

Provides a clear and structured onboarding experience that builds confidence, especially in a heavily regulated environment.

Built for FinTechs in Asia

Unlike other generic employee onboarding checklists, our free FinTech onboarding checklist address real challenges that FinTech companies like yours face in the region:

• Multi-country regulatory compliance checkpoints - Guides you through requirements for Singapore, Malaysia, Hong Kong, Philippines, and more.
• Mandatory compliance training tracking - Reminders for your teams to complete regulatory training.
• Data privacy and security steps - Ensures you verify PDPA, PDPO, Data Privacy Act compliance, plus cybersecurity protocols.
• Remote and hybrid-ready workflows - Separate checklists for both onsite and distributed teams

Trusted by Growing FinTech Teams in Asia

"Omni’s highly adaptable and customizable HRIS empowers us to easily manage our distributed workforce across existing and future countries of operation. The intuitive interface and automated workflows streamline our processes, saving us time and minimizing errors. I wholeheartedly recommend Omni to any HR team seeking a scalable solution for their growth journey.
— Lovely Tan, Philippines Country Head of People at Qashier

Download Your Free FinTech Onboarding Checklist

Get started with an employee onboarding checklist that's actually built for the complexity that FinTechs in Asia and beyond face. Download your free onboarding checklist template today!